No problem, just fire Bob and buy a tool!

If only the resolution to any problem was as easy as this simple knee-jerk reaction.

Do we know the reason that Bob is underperforming? Could it be that we ourselves have set Bob up to fail by giving Bob a bad process to follow, or a weak link in Bob’s supply chain?

And what of this magic tool? While it might be clear that we could benefit from the output that such a tool might provide, will we get that output from this tool in this environment used in this way?

When faced with a problem, the knee jerk reaction used by many is to solve it by treating the symptom and jumping to solutions.

Working on the assembly line, Bob trips and bumps into a car, causing a dent or scratch. Bob has done this more than once, so the natural conclusion is that our fictitious Bob is a clumsy oaf who is not careful enough. Bob gets replaced without first considering the cause of Bob’s apparent clumsiness. Did we check to see if Bob has a habit of going out for a liquid lunch and returning to work inebriated, and what about that loose cable that lays about the floor haphazardly? Then there is the assembly line process set up in such a way that Bob has to remember to duck each time a part moves along the conveyor system. No, the problem is Bob. He is the one denting cars, so he needs to be removed.

In another instance we have an organization that has implemented a change management system for assessing risks before approving a change within the environment. Any functional group that wants to make a change has to submit their plans for approval, so that other functional groups are aware that the change is coming and can asses its impact on their area. Some groups are not following the process, but the solution is obvious. We must need a software tool that we can all use to enter change requests for all to see.

That certainly will solve the problem….or will it? Never mind those who are supposed to be seeking approval for their changes that view the requirement to seek approval as an unnecessary waste of time. Too much red tape to bother with. Then there are the people reviewing the changes for approval who see themselves as enforcers rather than trusted advisors, able to so no, and unwilling to say yes.

So, while my colleagues may advise buying new tools, and avoiding the hiring of a person named Bob, Robert, William or Bill, when I am asked what to do about the situation I will lead with my typical consultant answer – refined by me over many years of working with Bob’s and Tom’s and Sally’s – "It depends. Lets begin by looking at the process."


© Wayne McKinnon, 2011 www.M2HV.com

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You Can’t Think With Your Tool Belt On® – 11/01/11

 
artwork toolbelt
 











November 1, 2011


This month I have compiled a list of ten things that I consistently see as examples of people being satisfied with focusing on low value activities:

1. Stuck in minutia
2. Can’t see the forest for the trees
3. Busywork vs. strategic work
4. Labor intensive
5. Commodity
6. Language that only your peers can understand
7. One-upmanship vs. business results
8. Ego vs. making others look good
9. Enforcement vs. assessment and prudent risk taking
10. Prescriptive solutions vs. discovering and meeting objectives

What are you doing to maximize your value?

© Wayne McKinnon 2011. All rights reserved.

Posted in You Can't Think With Your Tool Belt on®
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Why Service Improvement Initiatives Fail to Deliver ROI

If project Managers are hired to control costs, and technical specialists work in silos, then who carries the products through the project?

In many cases the answer is no one.

The executive needs to work with a project manager early in order to identify outcomes and project tolerances (BEFORE the project begins or the budget is set), and then make THAT the main focus of the project manager.

 
Tolerances
Tolerances

Far too many executives leave this up to the technical teams, and then bring in a project manager to act as a project administrator for reporting purposes only.

To make matters worse, if outside experts are brought in to deliver, then why do organizations often prescribes how these experts should do their work? Doesn’t this beg the questions “why hire experts in the first place if you don’t intend on learning from their expertise and experience?”

Could it be that too many experts don’t know how to deliver value, or is it the organization that doesn’t know how to receive it?

Posted in Leadership, Where is the value?
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Is Your Life Too Peaceful?

If you are like me and find that creating angst is just too time consuming, apparently this company can solve that for only $149.99 

What have you deleted in your home in your own quest to set up angst? :-)

 
computer angst 1

Posted in Where is the value?
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What’s Your Job?

I worked at a hospital in the mid 80s. On Christmas eve a critical system that was used to schedule operations and assemble the surgeon’s tools and prepare case carts failed. I stayed all night to get things back up and running.

My job was to save lives.

My skills were easier to obtain than those of a surgeon, but my position was no less critical to the service of saving lives.

What's your job?

My own career has evolved over more than 20 years to the point where I now modify corporate DNA, dramatically altering my client's evolutionary course from extinct to distinct. 

Posted in Moving to Work of Higher Value
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Are senior managers managing or just going through the motions?

When I roam the halls of the executive suites where I consult, what I often discover is that many senior managers, V.P.s (and even CEOs in some cases) are more focused on the monitoring and maintenance of the reports, scorecards and dashboards that are meant to help them make strategic decisions, rather than standing back and understanding what the report is trying to tell them.

If a poor technician responds to a blinking red indicator light on a piece of equipment by taping over it or removing the bulb, the poor manager will respond similarly to an indicator on a performance report.

The strategic manager will instead see this as an improvement opportunity and look for root cause rather than simply addressing the symptom.
 

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Does Hydro add value?

September 21s, Ontario Hydro requested a rate increase to cover the cost of operating and maintain smart meters. As a consumer, I am outraged!

When technology is implemented as a means of making services more cost effective, and that same technology results in a rate increase, that is not progress!

If you are not familiar with smart meters, Hydro introduced them recently as a way to influence consumer demand and shift more of the load to off-peak hours. Presumably this allows the hydro company to service that demand using existing capacity, rather than build more generating stations.

For this to work, consumers must buy in to the benefits of “off-peak pricing.” The carrot is that you can reduce your own Hydro bill.

hydro meter
hydro meter

In my household that meant buying a programmable dishwasher that could be set to start at 2am when rates are low. The Return on investment calculation around buying a new dishwasher was based on newer models being more efficient, but also being able to easily take advantage of off peak pricing since the dishwasher could be automatically scheduled to take advantage of cheaper rates.

Now, Hydro has to raise the rates in order to maintain the smart meters, and as a result, charge me more. That’s not progress, that’s just technology for technology sake!

Of course, Hydro will also argue that there is another benefit of smart meters to consumers. Hydro can turn down your air conditioning during the day when no one is home, thus saving the consumer even more money.

Isn’t that nice. My own inexpensive programmable thermostat that turns down my air conditioner when I want it to, becomes redundant; Hydro will do it for me…IN THE MIDDLE OF THE DAY WHEN I AM WORKING AT MY HOME OFFICE! It makes me chuckle.

Like a drummer who gets irritated when a natural rhythm in the environment is off beat, or a musician that is sensitive to tones that are out of key, I become hypersensitive to service changes that are not well thought out.

Ah the joys of being a consultant who advises companies of how to plan and deliver services in an efficient and effective way that maximizes value and reduces cost. I become buried in the millions of improvement opportunities that I see around me every day, and this is just one more glaring example.

Posted in Where is the value?
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AKA

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Posted in Moving to Work of Higher Value
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Should your workers be magicians?

magicians hat
 

 This weekend we were out visiting shops and interesting locations when I came across this top hat.

I’ve never actually seen a real top hot other than in Fred Astaire movies or at the hands of some magician, and since I can’t dance, the first thing I did was check the lining.

Out of necessity, as I rose up through my career I became very talented at pulling rabbits out of these things.

If your people continually have to act as magicians in order to satisfy your customers, something is wrong with the inner workings of your organization.

I think this particular hat was all used up.

The inner lining contained no rabbits, although I did find the receipt for a can of smoke, a claim ticket from a mirror repair shop, and the address of a tap dancing studio (should you need that sort of assistance in place of other more suitable tactics).

Use the comment feature to write me about what improvements you would make to improve service delivery in your environment.

Posted in Moving to Work of Higher Value
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What everyone is missing in the Steve Jobs Story:

 

When the head of Apple made his announcement to step down, the markets reacted and the media commentaries began.

The talk has focused on how pivotal Mr. Jobs has been in the creation of revolutionary products, and the predictions that the Apple innovating machine will grind to a halt. What no one is talking about is why the consumer holds Apple products in such high regard. INNOVATIVE products have a sex appeal that attract the consumer, but that’s not what makes them loyal. Apple’s loyalty comes from the USE of these products.

Here are the three things that in my opinion, have made Apple a threat to its competitors:

1. Innovative product ideas

2. Ease of use

3. Perfection in execution

Perfection in execution is THE thing that I fear will erode without Steven Jobs.

In the current Apple world, it is rare that a product is released with significant flaws that sour the user experience. When it was discovered that the IPhone 4 would not work if the user held it in their left hand, I would imagine Mr. Jobs would find this incredible that his team neglected to test in both hands. In Apple’s world, the phrase “just ship” does not seem to exist the way it does in other companies when developing a product to a deadline. In Apple’s world, they get it right or it doesn’t ship. You might disagree and someone reading this will point out some flaw somewhere, but I think we can all agree that compared to the industry norm, Apple gets high marks in this area.

When I consult with organizations that seek to reduce costs, increase quality or change their culture, this is the one common area that my clients all appear weak in. The time, money and loss of confidence that results are staggering when you look at any company that produces not just external products for its customers, but internal products used to support their customer services.

This applies to virtually every organization, not just consumer oriented electronics companies.

Mac pad

In many organizations, the product development team often hangs the operations folks out to dry when supporting the customer. The product team has no choice since their leaders hang them out to dry by allocating budgets and time that fail to take into account the full scale of not just building or user testing, but other less obvious aspects as well. Apple under Steve Jobs simply does not tolerate the level of mistakes, oversights or lack of perfectionism that Mr. Jobs demanded.

Somehow Jobs has been able to strike the delicate balance between getting it right, and getting it out the door without “hanging people out to dry.”

What I commonly see as I roam the halls of organizations is either a stringent adherence to perfectionism to the point where red tape and controls prevent anything from being released in a timely fashion, or, rapid development and release of what can only be called garbage? In the corporate world, this garbage may include business processes.

Here are my concerns as Apple finds its way:

• Will the internal working of Apple get bogged down trying to emulate the perfectionist ways of Mr. Jobs to the point that it grinds to a halt?

• Will Apple allow too many imperfections to slip by in order to meet their launch schedules, and lose their loyal followers?

• Or, is there an “Apple Way” that will eternally live on and continue to drive Apple forward as the legacy of Mr. Jobs?

Posted in Moving to Work of Higher Value
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